The currentPDF file of our constitution canbe found here.
ConstitutionPreamble:We,theundersigned,wishingtosecureforourselvesthepleasuresandbenefitsofanassociationofpersonscommonlyinterestedinAmateurRadio,constituteourselvesas Devils Tower Amateur Radio Club ofCrook County, Wyoming and enact this constitution as our governing law. It shall be our purpose to further the exchange of information and cooperation between members, to promote radio knowledge, fraternalism, andindividual operating efficiency, and to so conduct club programs and activities as to advance thegeneralinterestandwelfareofAmateurRadiointhecommunity.Article IMembershipAll persons interested in Amateur Radio communications shall be eligible for membership.Membershipshallbebyapplicationand review uponsuchtermsastheclubshallprovideinitsBy-Laws.Membership may not be denied because of race, creed, color, religion, gender, sexual orientation,politicalaffiliation,maritalstatus,oranyotherreasonthatwouldbebiasedorprejudicial.Article II OfficersSection.1.OfficesTheofficersofthisclubshallbePresident,Vice-President,Secretary, Treasurer. For the purposes of filling out the Board of Directors, two members-at-large will be elected.Section.2.ElectionThe officers of this club shall be elected for a term of two years by ballot of the members presentattheannual meeting.Section3.OfficelimitsAn individual may not hold more than one office during the same term.Section.4.VacanciesVacancies occurring between elections must be filled by special elections at the first regular meetingfollowingthewithdrawal or notice of resignation. The vacancy of the President will be filled by the Vice-President and a new Vice-president will be elected.Section5.EligibilityToholdanofficeanindividual mustbeamemberingoodstandingand holdavalidAmateurRadioLicense. The Amateur Radio License must not be allowed to expire while holding office.Section6. ResignationAnyofficermayresignhis/herpositioninwritingatwhichtimeallrecordsandassetsoftheclubwill beturnedovertothePresidentorVicePresident.Section7.RemovalofOfficersOfficersmayberemovedfromofficeforcause,uponwrittenpetitionof25 percentormorememberspresentedtothePresidentorVicePresident. After investigation, the petition will be presented to the membership at the next regular meeting of the cluband votedonbythemembership.Removalofanofficerrequiresathree-fourthsvoteofthefullmembership.Article IIIDutiesofOfficersSection.1.PresidentThe President shall preside at all meetings and conduct them according to the rules adopted. He/sheshall enforce due observance of this Constitution and By-Laws; decide all questions of order; sign allofficial documents adopted by the club, appoint committees, and perform all other duties pertaining to the office ofPresident.Section.2.VicePresidentThe Vice-President shall assume all the duties of the President in his/her absence. In addition, he/shemay organize club activities, plan, and recommend contests for operating benefits, and advance clubinterest and activity as approved by the club. Section.3.SecretaryThe Secretary shall keep a record of the proceedings of all meetings, keep a roll of members, announce membership applications, carry on all correspondence, read communications at each meeting, andprovide meeting notices to each member. At the expiration of his/her term he/she shall turn overallitemsbelongingtotheclubtohis/hersuccessor.Section.4.TreasurerThe Treasurer shall receive and receipt for all monies paid to the club; keep an accurate account ofall monies received and expended; pay no bills without proper authorization (by the club or its officersconstituting a business committee). At the end of each quarter, he/she shall submit an itemizedstatement of disbursements and receipts. At the end of his/her term he/she shall turn over everything inhis/herpossessionbelongingtotheclubtohis/hersuccessor.It is the Treasurer’s responsibility to resolve any debts the club may incur using club funds. Checks must be signed by the treasurer and one other officer. That officer SHALL NOT be related to the treasurer.The Treasurer shall not set up a direct withdrawal or an electronic transfer of funds in any manner without the approval of the Board of Directors. This permission shall be provided in an email form. This action is a result of a Board of Directors decision and as such, must be addressed at the next regular club meeting.An audit will be scheduled during the first month after each bi-annual election. The Treasurer shall schedule this audit of the club’s finances and equipment holdings. This audit will be done at the beginning of a new term even if the Treasurer retains his/her position. This audit panel shall consist of the Sitting Treasurer, the outgoing Treasurer (unless reelected), the sitting President, the outgoing President (unless reelected), both Sitting Members-at-Large and the sitting Vice-President. The outcome of this audit shall be released in the Treasurer’s report at the next scheduled meeting.Section. 5 The Board of DirectorsThe Board of Directors will consist of all the Officers and the Members at Large. The President will chair the Board of Directors.Members at Large round out the Board of Directors. It the event of necessary business between the normal monthly meetings, the Board of Directors can conduct business on behalf of the club. This business must be outlined and discussed at the next monthly meeting. Article IVMeetingsThe By-Laws shall provide for regular and special meetings. At meetings, greater than 33 percent of themembershipshall constituteaquorumforthetransactionofbusiness or allocation of funds. A quorum may be achieved via electronic modes if necessary.Robert'sRulesofOrdershallgovernproceedings.Article VDuesThe club, by majority vote of those present at any regular meeting, may levy upon the generalmembership such dues or assessments as shall be deemed necessary for the business of theorganization. Non-payment of such dues or assessments shall be cause for expulsion from the clubwithinthediscretionofthemembership.Article VIMembershipAssistanceTheclub,throughdesignated Radio Interference,PublicRelations,andOperatingCommitteeswillprovide technical advice to members concerning equipment design and operation to assist in frequencyobservance,cleansignals,uniformpractice,andabsenceofspuriousradiationsfromclub-member-stations.Theclubshallalsomaintainaprogramtofosterandguidepublicrelations.Article VIIClubCallsignThe club will have a callsign as provided by FCC rules Part 97. The club call will also be used as the repeater system callsign.ThePresidentshall assigntrusteeshipoftheclubcall sign.Thetrusteeshall:Be a member of the club in good standing, hold an extra class license, meetFCCrequirements, and nothadhis/herRadioAmateurlicensedrevokedorsanctionedatanytime.Article VIIIDissolutionofTheClubSection1.TerminationofOperationsIftheBoardofDirectorvotesthattheClubshouldbedissolvedthemotionfor dissolutionmustreceivemorethantwothirdsvoteofthefull membershiptopass.Section2.DispositionofAssetsThe Board of Directors shall handle the disbursement of all assets of the club.Nomemberorgroupofmembersshall receivebenefitfromtheassets.All equipment will be sold, and net proceeds donated to a non-profit organization.Allremainingcashwillbedonatedtoanon-profitorganization.Article IXAmendmentsThis constitution or By-Laws may be amended by a two-thirds vote of the total membership.Proposals for amendments shall be submitted in writing at a regular meeting and shall be voted on atthe next following regular meeting, provided all members have been notified of the intent toamendtheconstitutionand/orBy-Lawsatsaidmeeting.___________________________ President Devils Tower Amateur Radio ClubDwayne Allen, WY7FD ___________________________ Vice-President Devils Tower Amateur Radio ClubWade Dennis, KJ7KNZ ___________________________ Treasurer Devils Tower Amateur Radio ClubJerry Boone, WY7JB ___________________________ Secretary Devils Tower Amateur Radio ClubAl Wessel, NØVMDBy Laws1. SecretaryIt shall be the duty of the Secretary to keep the constitution and By-Laws of the club and have the same with him/her at every meeting. He/she shall note all amendments, changes and additions on the constitution and shall permit it to be consulted by members upon request.2. MembershipFull membership is open to licensed Radio Amateurs.Associate membership is open to those actively engaged in a class leading to an Amateur Radio license and all other interested persons.Full membership includes all club privileges as well as rights to hold a club office and to vote for club officers.Associate membership includes all club privileges except for the right to hold office and vote for club officers.3. MeetingsRegular meetings may be held each calendar month. Special meetings may be called by the President upon the written request of any club member. Notices shall be sent to members concerning special meetings and the business to be transacted. Only such business as designated shall be transacted. Such notices shall be sent so that they arrive not less than 7 days before the meeting.4. Dues Fees and AssessmentsAnnual dues of $36.00 per member are hereby assessed in accordance with the provisions of Article V of the constitution for the purpose of providing funds for expenses. Dues will be prorated monthly for members joining later than June.Dues for members under the age of 18 and college students under the age of 25, will be 50% of the annual dues. Youth members do not count against the requirements for a quorum. Nor may a Youth member be counted as a full member when figuring the quorum.Membership dues are payable in June of each year.Any member whose dues are not paid by August 1st will be considered inactive and removed from the membership roster. Inactive members have no voting privileges.Termination of membership either by resignation or expulsion will not constitute a refund of dues paid.5. ElectionsOfficer elections will be held bi-annually at the regular June meeting. Officers will assume their elected office July 1. Nomination CommitteeThe President will appoint a nomination committee six months prior to elections. The committee will be charged with finding qualified candidates to run for office.The committee will present a ballot to the president at the regular meeting one month prior to elections at which time the President will entertain a motion for nominations and to accept the ballot.The final ballot will be published and made available to all club members. The president will dissolve the nomination committee after the bi-annual elections.6. VotingVoting will be done using paper ballots.Immediately after voting the ballots will be counted openly in front of the membership. Any candidate may request a recount of the ballots.In the case of an unopposed slate the President may entertain a motion for the Secretary to cast a single ballot.
The current PDF file of ourconstitution can be read here.